Accountability: The President is accountable to the Board of Directors. Perform such other duties as the Board of Director's may direct

Duties & Responsibilities

• To remain impartial and to ensure Board members understand their jobs and are able to fulfill those expectations
• To provide leadership, helps guide and mediate Board actions with respect to organizational priorities and governance concerns
• To ensure the Board functions according to its by-laws
• To ensure that the Board operates as a team consistent with its own policies
• To work in partnership with the Director/Supervisor/Manager
• To review with the Director/Supervisor any issues of concern to the Board
• Sits as an ex-officio member on all committees and works with committee chairs to ensure work is being done
• Monitors financial planning and financial reports
• Chairs all Board meetings, Annual meeting, and any other meeting of the membership
• Delegate to other board members where appropriate
• Appoints the chairpersons of committees in consultation with the Board
• Attend to all correspondence, identify issues and set the agenda
• To make sure the Board moves through the Agenda and there is adequate discussion time
• To provide structure by ensuring an agenda is set, all relevant minutes, documentation, and material is available to the Board
• To re-direct personal issues
• Works closely with and does not micromanage the Executive Director/Supervisor by providing advice and acts as a sounding board
• Ensures an annual evaluation of the Executive Director is conducted in conjunction with the Human Resource Chair
• Informally evaluates the effectiveness of the Board members
• Evaluates annually with the whole board the performance of the organization in achieving its mission
• To represent the organization to outside parties
• To be the official spokesperson for the Board of Directors
• Orients the new President

Accountability: The Vice-President is accountable to the Board of Directors. Perform such other duties as the Board of Director's may direct

Duties & Responsibilities

•  To work closely and cooperatively with the President
• To take over the role in the absence of the President
• To be well versed on the by-laws and policies of the centre
• May from time to time chair ad-hoc committees
• Formally evaluates the effectiveness of current Board practices
• Monitors financial planning and financial reports
• To ensure the Board establishes terms of reference for its committees
• Performs other responsibilities as requested by the President
• Serves on the Executive Committee (if there is one)
• Is accountable to the President and the Board
• When possible and/or appropriate will move into the President’s position at part of succession planning
• Orients the new Vice-President

Accountability: The treasurer is accountable to the Board of Directors. Perform such other duties as the Board of Director's may direct

Duties & Responsibilities

• The treasurer is accountable to the Board of Directors
• The treasurer shall ensure there are established and adequate records of the organization.
• Takes a lead role in financial policy development and monitoring
• Advises, assists, and educates the Board in understanding the corporation’s finances
• Works with the bookkeeper and the Child Care Administrator to regularly report to board on key financial events, trends, concerns, and assessment of fiscal health
• Ensures development and board review of financial procedures and systems
• Ensures appropriate financial reports are made available to the board
• Provides annual budget to the board for members’ approval
• Responsible to ensure the books of account and accounting records of the corporation required to be kept by the provision of the Corporations/Co-operative Corporations Act and the Business Corporations Act and up to date and in good order.
• Collects/receives/disburses the funds (where required)
• Presents financial report/information at each regular meeting of the Board of Director's indicating the financial position of the Corporation at the close of the preceding month.  Prepares and submits an annual financial statement and report at fiscal year end
• Chairs the finance committee
• Serves on the Executive Committee (if there is one)
• Recommends salary grids and salary increases based on the corporation’s financial position and recommendations from the Human Resource Committee
• Co-signs all cheques and other corporation related documents
• Responsible for obtaining adequate property and liability insurance, and Worker's Compensation if applicable
• Arranges auditing procedures at fiscal yearend (if necessary)
• Orients the new Treasurer
• The position of the Treasurer should be rotated every five years

Accountability: The Secretary is accountable to the Board of Directors. Perform such other duties as the Board of Director's may direct or require

Duties & Responsibilities

• The secretary is accountable to the Board of Directors
• Attends and records accurate minutes of all the proceeding of the Board’s meetings.
• Ensures the organizations minutes and other relevant materials (agenda & reports) are distributed as required
• Shall sign all minutes once they have been approved by the Board in session
• Ensures proper notification is given of directors’ and members’ meetings
• Shall be the custodian of the corporate seal of the organization.
• Maintains the Minutes Book and Motions Book
• Maintains all papers, records, correspondence, contracts and other documents belonging to the Corporation which they shall deliver up only when authorized by a resolution of the Board of Directors
• Maintains legal documents including the Letters Patent and an up-to-date list of Board members
• Handles Board correspondence
• Serves on the Executive Committee (if there is one)
• Orients the new Secretary

Duties & Responsibilities

• Are accountable to the Board of Directors
• Performs such other duties as the Board of Director’s may direct
• Are responsible for managing the affairs of the corporation
• Shall be a member of committees of the Board of Directors

• Most of the Board’s work should be done by committees.
• Board committees assist the Board in doing its job by researching, analyzing, and bringing forth recommendations to the whole board.
• The Board establishes standing or ad hoc committees as required to help it carry out its responsibilities allowing the full board to make decisions on recommendations and spend less time on any focusing on one issue
• Board committees cannot make decision unless delegated by the whole Board of Directors
• Terms of reference for all committees will be defined and/or approved by the Board as the committee is established.

• The Chair is accountable to the Board of Directors
• Shall be a member of the Board of Directors
• Act as the committee spokesperson to the Board
• Prepare committee reports for the Board
• Submit recommendations from the committee to the Board
• Call meetings as required to fulfill committee goals
• Be responsible for the work of the committee and see that the duties of the members of the committee are carried out